Date:         Tue, 31 May 2005 14:10:54 -0400
Reply-To:     Admin Memos <ADMIN-MEMOS@LISTSERV.UGA.EDU>
Sender:       Admin Memos <ADMIN-MEMOS@LISTSERV.UGA.EDU>
From:         Admin Memos <admnmemo@UGA.EDU>
Subject:      Change in Procedures for Posting Positions and Reclassifications
Content-Type: text/plain; charset=windows-1252; format=flowed

M E M O R A N D U M


TO:     Vice Presidents, Deans, Directors and Department Heads

FROM:    Arnett C. Mace, Jr.
          Henry M. Huckaby

DATE:    May 31, 2005

SUBJECT: Change in Procedures for Posting Positions and
          Reclassifications

As we begin a new fiscal year, we would like to take the opportunity to
amend our procedures for posting positions and reclassification.  We
hope that we will be able to maintain a less restricted environment for
hiring if our financial climate permits.  These changes become effective
July 1, 2005.

Form for Request
A Critical Position Personnel Action Request form will still be used for
those actions requiring senior vice presidential approval.  When
submitting, please be sure that all signatures have been obtained.
Attach additional documentation if needed.  The Critical Position
Personnel Action Request form can be located at:

      http://www.busfin.uga.edu/forms/request_to_fill_position.pdf

Filling Vacant Faculty Positions
Any position that is to be filled due to retirement or resignation of a
faculty member must be approved by the Provost prior to instituting a
search.  This applies to all faculty positions, academic or
administrative, and to all colleges, schools and other budgetary and
academic units.

Filling Non-Temporary Staff Vacancies
Units should send posting sheet to Human Resources for posting.

Creation of New Non-Temporary Staff Positions
The form to establish the new position should be completed at the unit
level and receive all intermediary approvals before being routed to
Human Resources.

Starting Salaries for New Staff Employees
All starting salaries that are greater than 15% above the minimum of the
specified salary grade range must be reviewed and approved by the
appropriate Senior Vice President before offers of employment are extended.

Positions in Provost Area
For the Senior Vice President for Academic Affairs and Provost, the
department should submit the request through the Provost’s Budget Review
Office.  The Budget Review Office will consult with Human Resources
prior to review by the Senior Vice President.

Positions in All Other Areas
For all others, the department should submit the request to Human
Resources.  Human Resources will consult with the Senior Vice President
and respond accordingly to the department.

Guidelines for Reclassification of Staff Positions
Reclassification of staff due to a change in duties will be considered
by Human Resources.  The reclassification form should be completed at
the unit level and routed to Human Resources.  Human Resources will work
with the department head to determine an appropriate classification for
the position.

Guidelines for Retention Issues
Any salary adjustment requests to address faculty and staff retention
issues must be approved by the Senior Vice President.  Retention
adjustments will be limited to mission critical positions.  A written
justification using the Critical Position Personnel Action Request form
must be submitted to the respective Senior Vice President for approval.
  The effective date for these salary adjustments also must be approved
by the respective Senior Vice President.

* * * This guideline is effective for all positions, staff and faculty,
regardless of funding source. * * *

Promotion Increases for Transferring Employees
When an employee is promoted, a salary increase may be granted in an
amount calculated in one of three ways:
a. Up to the minimum of the new classification; or
b. Up to 10 percent above the employee’s current salary; or
c. Up to 15 percent above the minimum of the specified salary grade range.

All promotional salaries that are greater than those mentioned above
must be reviewed and approved by the appropriate Senior Vice President
before offers of promotion and/or employment are extended.

Thank you for your support for and cooperation with these procedure changes.

c:  President Adams
     Steve Wrigley
     Andy Brantley